Privacy Policy

How we respect privacy when we deal with personal information collected by our organisation This Privacy Policy applies to information that FLAIR collects about individuals and organisations who interact with our organisation. It explains what personal information we collect and how we use it. If you have any comments or questions about this notice, feel free to contact us at info@flairindia.org 1. Personal data that we process The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose	Data (key elements)	Basis
Enquiring about our organisation and its work	Name, Email, Message	Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Submitting a form to become a Member or Volunteer or Fellow	Name, Organisation Affiliation, Email, Mobile Number and Message	Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Registering to be able to participate in Online Activity and Exercises	Name, Organisation Affiliation, Email, Mobile Number and Message	Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Website functionality	Website activity collected through cookies	Legitimate interests – it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect; such as collecting anonymous data about website use to asses performance and improve usability.

How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the ‘Personal data’ table.

For example, we may use your personal information:

• to reply to enquiries you send to us;
• as part of an anonymous Google Analytics data set to assess website usability and performance

When we share your data

We will only pass your data to third parties in the following circumstances:

• you have provided your explicit consent for us to pass data to a named third party;
• we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
• we are required by law to share your data.

How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.

Rights you have over your data

You have a range of rights over your data, which include the following:

• Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
• You have the right to ask for rectification and/or deletion of your information.
• You have the right of access to your information.
• You have the right to lodge a complaint with the Law Enforcement and Judicial System if you feel your rights have been infringed.

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

Cookies & usage tracking

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.

Our website only uses cookies to collect anonymous data about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Google’s privacy policy is available at http://www.google.com/privacypolicy.html.